Guidelines for completing the forms
This file is provided for reference only for holders of
grants from the Copus Grant Schemes 2002/3. Current
applicants please see the most up to date information.
Download version for printing - PDF
or Word .doc, 4 pages A4
Please read these notes before completing the forms. Numbers refer
to the questions on the Personal Details, Application and Supporting
Statement Forms.
A. General
Please:
-
Type on the forms or paste word-processed answers into the
spaces provided. Alternatively, you can download the forms from
http://www.copus.org.uk/grants_apply.html
-
Use black ink for any sections of the form that you complete
by hand
-
Use font sizes of 10–12 point
-
Confine your answers to the spaces provided – each applicant
has the same space in which to present their proposal
-
Be clear and concise
-
Remember to complete all sections, including the tick boxes
B. Personal Details Form
Information requested on this form is for administrative and statistical
purposes only and will not be used to evaluate your application.
4) Applicant background
Copus grants are awarded to individuals, not organisations. For
monitoring purposes it is helpful to know whether people are applying
for themselves, or on behalf of organisations. Copus does not prioritise
applications from the organisations listed on the form.
C. Application Form
General
We need to know what you want to achieve, and how you propose to
achieve it. We use this information to decide whether Copus can
offer you a grant, and, should your application be successful, to
administer the grant.
1. Grant scheme
Please indicate clearly what scheme you are applying to and tick
one box only (see Terms and conditions: 3. Outline of the grant
schemes).
2. Your contact details
Please provide a telephone number and email address (if you have
one), as we may need to contact you directly regarding your application.
3. About your project
- a) Title of project:
- Please provide a short (max 6 words) title to describe your
project.
- b) Project summary:
- This should be a brief description of the project (no more than
30 words) that will be used in Copus publicity material if your
application is successful.
- c) Project objectives:
- These should describe what you want to achieve. At the end of
the project, you should be able to work out whether or not you
have met them, so they should be specific and measurable.
- d) Project outline:
- This should describe what you intend to do. Be clear and concise,
and include the key parts of your idea. Make sure you highlight
any distinctive features of your application. We ask specific
questions about target audience, collaboration and evaluation
later in the form.
- e) Timing of your project:
- If you do not know the exact dates of when your project will
be starting and finishing, please use an approximation (e.g. months/seasons),
and tell us how long the project will run for, from the time you
start, to completion (in days or weeks).
- f) National Science Week:
- The schemes fund projects that take place at any time during
the year, but we encourage applicants to link their events to
UK-wide initiatives such as National Science Week.
- g) Target audience:
- Copus aims to be socially inclusive in terms of the audiences
it reaches through the projects that it funds. Please be as specific
as possible about your target audience(s): the ‘general
public’ includes many different sub-groups.
- h) Expected size of your audience:
- Please provide a reasonable estimate of the number of people
you expect to involve in your project.
- i) How are you going to reach this audience?
- Please outline how your target audience is going to be informed
and involved in the project, whether by marketing, publicity or
another route.
- j) Project location:
- Please give the nearest town and county/region or set of regions
(if it is a travelling project).
- k) Resources:
- To reduce duplication of projects and share good practice where
possible, Copus is keen to encourage the showcasing, promotion
and sharing of resources developed as a result of our grant schemes.
- l) Public dialogue:
- Projects that include a two-way exchange of information between
scientific communities and public audiences are welcomed for the
Copus Grant Schemes 2002/2003. Examples of public dialogue activities
are listed in the publication Dialogue with the Public –
Practical guidelines, published by Research Councils UK and the
Office of Science and Technology. A copy is included in each paper
Copus grant pack, or is available online from http://www.research-councils.ac.uk/guidelines/dialogue/
- Projects that meet with the Science in Society funding priority
should clearly indicate how the dialogue will feed in to a decision-making
process at the local, regional or national level.
- Projects in which public dialogue forms an element of a broader
activity will be considered, but the application must clearly
outline the public dialogue aspects. Whilst research may form
a component of a project involving public dialogue, projects that
are exclusively a form of social research will not be considered.
- m) Collaborative projects:
- Copus is particularly keen to encourage projects that involve
collaboration between different organisations/sectors. Please
outline the nature of any involvement with collaborative partners,
who may be based in the UK or abroad.
- n) Community liaison:
- Please describe other people, organisations or networking groups
carrying out projects that relate to your proposal, and outline
the level of contact you have with them.
- o) Area of science:
- While we appreciate that your project may touch on more than
one area of science, please just tick those disciplines that most
closely relate to your project.
4. Costing your project
- a) Budget (Small Grants only)
- Please list all the costs, marking clearly those being sought
from Copus. Costs should be grouped under headings such as Publicity,
Materials, Evaluation etc. listing individual pieces of equipment,
staffing etc. valued at £50 or above. Contingency funds
can be included in your application, providing the total sum requested
from Copus does not exceed the maximum grant available.
- b) Revenue generation (Small Grants only)
- If the project is intended to generate revenue (e.g. though
ticket sales), please provide an indication of the source and
expected sum. Please detail where this money will be spent.
- c) Cash funding (Small Grants only)
- For each source of cash funding, please list each funding source,
expected sum, specific purpose (if any) and whether the money
is secured or is being sought (in which case please indicate expected
level of success).
- d) In-kind support (Small Grants only)
- In-kind support can be any support or contributions you receive
that is not money. This could be access to computers or office
space, the loan or donation of equipment or materials, or any
staff time for the project that is paid for by your or another
organisation.
- e) Project cost and Sum requested from Copus (Large Grants only)
- To aid the processing of your application, please include on
the Application Form the total cost of your project, and the total
sum you are requesting from Copus. Please include the financial
breakdown in the Business Plan.
5. Evaluating your project
It is a condition of activities funded by Copus grants that you
should evaluate the project to determine whether or not it has fulfilled
its objectives, and to establish its impact. Your evaluation forms
an important part of your final report, which you will be asked
to submit on completion of your project.
6. Supporting Statement
In order for your application to be considered, it must be accompanied
by a statement of support from a person who is familiar with the
proposal and your previous experience in the field, is not directly
associated with your application, and has agreed to act as a Supporter.
For example, your Supporter might be a representative of one of
your target audiences, or a beneficiary of a previous project that
you were involved in.
On the Application Form, please give the name of the Supporter,
together with the name of their employer or organisation they are
affiliated with.
Your supporter should then complete a Supporting Statement Form,
which should be sent to us with the Application Form. (See below
for eligibility criteria for Supporters.)
7. Signature
Please remember to sign and date your Application Form. Applications
that are not signed cannot be considered.
D. Supporting Statement Form
Finding Supporters:
One Supporting Statement Form must accompany every application
for a grant. Supporters should be familiar with the proposal and
your previous experience in the field.
Supporters must not be your employer or line manager; stand to
benefit financially from the application; or be in any way connected
with the planning or delivery of the proposal.
Supporting Statements cannot be provided by employees of The Royal
Society, The BA (British Association for the Advancement of Science),
or by members of Copus Council or Copus Grants Panel (http://www.copus.org.uk/grants_about_panel.html).
Completing the Supporting Statement Form:
Once you have identified a Supporter, please complete the 1)
Project title and 2) Name of applicant fields on the
Supporting Statement Form, and ask the Supporter to complete the
remainder of the form.
The Supporter should return the completed form to you for inclusion
with your application.
E. Making your application
Please return all your documents by post to:
Copus Grants
Copus
6-9 Carlton House Terrace
London
SW1Y 5AG
The closing dates are:
- Round 1: 5pm GMT Thursday 21 November 2002
- Round 2: 5pm GMT Thursday 16 January 2003
Applications will only be considered for one round. Applications
received after the closing date for Round 1 will be entered in to
Round 2. Applications received after the closing date for Round
2 will not be considered for funding.
Applications cannot be accepted by fax or email.
If you would like confirmation that we have received your application
then please enclose a stamped self-addressed postcard. Please do
not telephone us to check that your application has arrived, as
it diverts us away from processing it. |
